PAL Privacy
Medford School District
Parent Access Link  
Parent Access Link (PAL)
Privacy Statement

This site is owned and operated by Medford School District. Your privacy on the Internet is of the utmost importance to us. Medford School District does not sell or otherwise provide any information collected on the Parent Access Link (PAL) web site to any external entity, or as otherwise required by law. The Privacy Statement below applies to the PAL site, your PAL account, and any information you provide on this site. Please be sure to check other sites for their privacy policies.

  1. Introduction
  2. Information We Collect
  3. Our Use and Disclosure of Information
  4. Information Security
  5. Acceptance of Privacy Statement Terms and Conditions
  6. Links to Other Web Sites
  7. Contacting Us

A. Introduction

The primary purpose of the Medford School District web site is for school related activities only. In order to operate the web service and to reduce the risk of fraud, Medford School District must ask you to provide us information about yourself. This Privacy Statement describes the information we collect and how we use that information. Medford School District respects the privacy of your personally identifiable information. This information may include name, address, and will be used only in accordance with the terms of this Privacy Statement. We will not sell or rent your personally identifiable information. However, as described in more detail in Part C below, there are limited circumstances in which some of your information will be shared with third parties, under strict restrictions, so it is important for you to review this Privacy Statement. This Privacy Statement applies to all services offered on the Medford School District web site.

B. Information We Collect

Network Information
Information collected automatically is analyzed to help us understand how you use our web services and how we can improve our site to better meet your needs. Like most other web sites, the following information is collected automatically:
  • IP Address
  • Type of browser and operating system used to access our site
  • Date and time the user accessed our site
  • Information regarding which pages users access or visit
  • If you link to our site from another web site, we collect the address of the other web site

For site security purposes and to ensure that this service remains available to all users, this site may monitor network traffic to identify unauthorized attempts to upload or change information, or otherwise cause damage. If security monitoring reveals evidence of possible abuse or criminal activity, system personnel may provide the results of such monitoring to appropriate officials. Unauthorized attempts to upload or change information on this service are strictly prohibited and may be punishable under the state law and federal statutes including the Computer Fraud and Abuse Act of 1986 and the National Information Infrastructure Protection Act of 1996.

Email Information
If you send us an electronic mail message with a question or comment that contains personally identifying information, we will only use the personally identifiable information to respond to your request and analyze trends.

Required Information
To access PAL, you must provide your email address and password.

Our Use of "Cookies"
"Cookies" are small files of data that we send to your computer to allow us to recognize you as a PAL user. We send a "session cookie" to your computer if and when you log in to your PAL account by entering your email address and password. These cookies allow us to recognize you if you visit multiple pages in our site during the same session, so that you don't need to re-enter your email address multiple times. 

C. Our Use and Disclosure of Information

Internal Uses
We use the information we collect about you in order 1) to provide our services and 2) to provide customer service. Specifically, we use your information to help you complete a transaction, to communicate back to you, to update you on service and benefits, and to personalize our web sites for you.

We give access to personally identifiable information about our users only to those Medford School District employees who need to know that information in order to provide services to you.

Disclosure to Third Parties
Medford School District will not sell, rent, or lease your personally identifiable information to others. Medford School District will not share any of your personally identifiable information with third parties except in the limited circumstances described below, or with your express permission (and to employees as described above), or to comply with applicable law. These third parties are limited by law or by contract from using the information for secondary purposes beyond the purposes for which the information is shared.

  1. We disclose information that we in good faith believe is appropriate to cooperate in investigations of fraud or other illegal activity, or to conduct investigations of violations of our Acceptable Use Statement.
  2. We disclose information in response to a subpoena, warrant, court order, levy, attachment, order of a court-appointed receiver or other comparable legal process, including subpoenas from private parties in a civil action.
  3. We disclose information to your agent or legal representative (such as the holder of a power of attorney that you grant, or a guardian appointed for you)
  4. We share information with third parties, in compliance with the Federal Family Educational Rights and Privacy Act of 1974 (FERPA), when required by the Oregon Public Records Act.

Internet Address Information
We use IP addresses, browser types, and access times to analyze trends, administer the site, improve site performance, gather broad demographic information for aggregate use, and to conduct investigations on fraud, illegal activity, and other violations of our Acceptable Use Statement.

D. Information Security

Medford School District is committed to handling your information with high standards of information security. While no computing environment is 100% secure, we take every precaution to protect the user's information. When a user submits sensitive information via the web, that information is protected both online and off-line.

The security of your PAL account also relies on your protection of your PAL password. We strongly urge that you never share your PAL password with anyone. Medford School District representatives will never ask you for your password, so any e-mail or other communication requesting your password should be treated as unauthorized and suspicious. If you do share your PAL password with a third party for any reason, the third party will have access to your account and your child's personal information, and you may be responsible for actions taken using your password. If you believe someone else has obtained access to your password, please change it immediately and contact us right away as described in Section G below.

Tips for Safe Transactions
  1. Use an SSL-capable browser such as MS Internet Explorer 5.0 (or higher) or Netscape Navigator 4.7 (or higher ) with 128-bit encryption (40-bit encryption secures your information, but 128-bit provides more security).
  2. Don't walk away from your computer when in communication with our servers.
  3. Safeguard your password and other identifying numbers and do not share them with others.
  4. Keep personal information such as your mother's maiden name and identifying numbers (including your Social Security, driver's license, passport, and credit card numbers) in a safe and secure place. Do NOT share this information unless you know the purpose for which it will be used.
  5. Before anyone else uses your computer, clear your cache or restart your browser (this eliminates copies of Web pages that have been stored in your hard drive). The preference menu in your browser can tell you how to clear your cache.
  6. Always use the Sign Off function when ending your PAL session, especially if you plan to leave your browser open.

E. Acceptance of Privacy Statement Terms and Conditions

By using this site, you signify that you understand how your privacy is protected and how your personal information will be used. We reserve the right, at our sole discretion, to change, modify, add, or remove portions of this Statement at any time. Your continued use of the Medford School District PAL site following the posting of any changes signifies that you are comfortable with changes to the privacy Statement and have accepted those changes. If you have any questions or concerns, please contact us as described in Section G below.

F. Links to Other Web Sites

Our web site may contain links to other sites. Please be aware that Medford School District is not responsible for the privacy practices of such other sites. The user is encouraged to be aware when they leave our site and to read the privacy statements of each and every web site that collects personally identifiable information. This privacy statement applies solely to information collected by Medford School District - PAL. Other Medford School District web sites, as well as non-Medford School District web sites, may have their own privacy Statement which should be reviewed.

G. Contacting Us

If you have questions about our web site or concerns regarding privacy, you may e-mail ContactPAL@Medford.k12.or.us.

Parent Access Link
Privacy Statement
Copyright © 2004 Medford School District 549C